M&E within Social Business Connections

• Upload, interact and track your Monitoring & Evaluation system - even from a mobile phone
• Monitor and Evaluate Performance in real time
• Safe storage of your all evidence  
• Choose selective access to aspects of the system
• Coordinate Initiatives towards improved performance
• Access an online, practical Introduction to M&E course
• Access useful applications, such as the problem tree builder

This is the future of M&E systems work flows.

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The Department’s approved macro-organisational structure to deliver on its constitutional and legislative mandate. This macro organisational structure is affected by the following:

·         Provincial Government’s modernisation programme;
·         Micro-organisational structure developments; and
·         The Executive Authority’s decision to review the existing structure.

The Department is dependent on the Department of the Presidency, National Departments and or Premier to provide ...

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When developing your M&E Manual, it must adhere to governmental policies and legislative frameworks.
Here are some the policy acts: CONSTITUTION ACT, 1996, (ACT 108 OF 1996), Public Finance Management Act, 1999, (ACT 1 of 1999) ,The Public Audit Act, 2004, (ACT 25 of 2004)

REMEMBER TO GO TO DOWNLOAD DOCUMENTS TO DOWNLOAD CHAPTER 3

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M&E glossary of terms are very important, each programme managers must understand what the M&E jargon is,and definitions. Chapter 2 of the M&E Manual covers that part.

Remember to go to tab Download Documents to download Chapter 2 of the M&E Manual.


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Do NGO's conduct their own impact evaluations studies? Or Do they appoint service providers for the M&E? Conducting their own M&E might be more cost effective. But how reliable is it??

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The purpose of this Manual is to:-

 

Provide clarity on roles and responsibilities of stakeholders with regards to programme performance within the department; Ensure that regulatory prescripts are met; Equip all related role players / stakeholders in departments with a general understanding of the procedures that should be performed in the process of documenting and reporting performance information; Provide for processes in identifying, collecting, collating, verifying and storing of inform...

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The performance information reported in accountability documents enables Parliament, Provincial Legislatures and the public to track Departmental performance, and to hold it accountable. Performance information also needs to be available to managers at each stage of the planning, budgeting and reporting cycle so that they can adopt a results-based approach to manage service delivery. This approach emphasises planning and managing with a focus on desired results, and managing inputs and activi...
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Conducting a Evaluation study can be costly, and linking your budget with your type of evaluation is important.
What are the steps in conducting a evaluation study??

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What is the AG's standing operating procedure when they conduct a performance audit? On what basis does the Auditors test the relevance on performance information?

On many cases the AG's findings are incorrect, and can cause discomfort for departments. The best solution to this is have an SOP regarding auditing. Remember if departments have policies, manuals and SOP the AG have to audit on your departments policies. If you don’t have it they have open scope to interpret

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Relationship between information and audit objectives.  Reported on objectives, indicators, targets.  Trace performance information to source data.  Information systems & changes to strategic planning documents.

AG audit objectives, indicators and targets. All Meduim Term Expenditure process flow documents are audited by the AG on each department.  Thats way its important to ensure that all planning documents is correctly aligned.
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• Sufficiency
• Reliability (valid)
• Relevance
• The auditor is persuaded by the evidence, not convinced
• Competent evidence is:
• Valid- there are source documents (reliability)
• Relevant - must answer audit quastion.

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"We cannot shift to performance auditing because the fundamental, the basics, are still flawed...That would really be taking accountability to another level, where you can make the call as to whether service delivery is taking place.  At the moment, our reporting focuses on basic financial management issues.  This is where we are stuck". AG of SA (2006)
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Lack of adequate training/guidance on spirit  of PFMA:

Managers do not understand what is required (non-financial information)
Fragmented guidance on performance reporting = AG

Departments are not doing much about programme performance information framework.

Its time that the HOD and the executive management take performance management seriously and make it clear to programme managers the importance of this.

How do you experience your departments urgency on performance information??  ...
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Generally, planning, funding and performance reporting not aligned (selective reporting)
Number of departments reporting on actual performance declined.
Few departments explain reasons between actual and planned performance.
Few departments adhere to the requirement of quaterly reporting
Targets are generally not timebound

This is serouisly issues most of time raised by the AG..yet is your M&E processes are in place its simple to rectify!!!

What is your opinions about the AG comments about departme...
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Constitution:

Section 215 requires that budgets and budget process of all three spheres of government promote transparency, accountability and the effective financial management of the economy, debt and public sector

PFM

Places great emphasis not only on the probity, control procedural regularity of public spending, but also on its effectiveness and efficiency

The Public Audit Act of 2004

Section 13(1) AG after consulting the oversight mechanism.

Government Gazette notice 646 of 2001


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You get reglarity audits, which includes:  an opinion of the financial statements.  Assessment of compliance with key applicable legislation and conclusion on performance information.
Investigations audits & Special Audits

South-Africa Audits:

Audits of performance information (AOPI)
Performance / value for money audits
Compliance Audits
Financial Audits

As you all can see is that peformance auditing forms a critical part of th AG auditing process.  Thats way its critcal to get a clean audit and to ...
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Auditing is a systematic process of objectivity obtaining and evaluating evidence regarding assertions about economic actions and events to ascertain the degree of correspondence betwenn those assertions and established criteria and communicating the results to interested user (RAFFA P.C)

It should not be left to the auditors to discover the sins...
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Performance information is to be used as a management tool.  Performance information is derived from both monitoring and evaluation activities.  Both can provide critical, continuous and real time feedback on the progress of a given program or policy.  Monitoring and evaluation reports can play many different roles and the information may have different uses.  The central purpose would be to inform various role-players, especially in the Department, about the findings and conclusions resultin...
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